JustNoteIt for Mac help

Working with notes

► Create a note in the Default group


Open the Notes Manager window and click the + button or select New Note from the context menu

Create a note in the Default group

Note: to open the context menu, you can use Control-click or a two-finger tap.

Create a note in the Default group through context menu

Alternatively, choose Notes > New Note from the app's menu or press Command - N.

Create a note in the Default group through top menu

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► Create a note in the certain group


1. Open the Notes Manager window, Control-click and choose New Note in Group

Create a note in the ceratin group

You may also choose Notes > New Note in Group or press the Shift - Command - N.

Create a note in the certain group through top menu

2. Select the group where you want to put the note.

Choose note group

3. Click Create.

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► Edit a note


Open your note, put the cursor where you want to add text, url, image or video and paste the copied content or select the text you want to edit and make your changes.

Note: to open the note in its own window, double-click on it in the notes list. If you have a long list of notes, use Quick Search to quickly find a specific note.
You can't edit locked notes.

You can add urls, images, photos, scanned documents, and videos to your notes.
Add links
To add an URL, go to your note and paste or type a URL.

Add images and videos
To add a picture or video to a note, just copy / paste or drag a file into a note.

Capture Selection from Screen
Control - click the note, choose 'Capture Selection from Screen', drag to select the area you wish to capture. When you release the mouse button or trackpad, the screenshot will appear in your note.

You can mark up attachments, after you added them to a note: move the pointer over the attachment, click the Action pop-up menu in the upper-right corner and then choose Markup.

Edit note's title
To edit note's tile, double click anywhere in the title or select Title > Edit from note's menu.

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► Format text


Put the cursor into a note, select the text and change the formatting of the selected text using options from the formatting panel.

- Choose a paragraph style
- Choose the font family, typeface, font size, text color, and text background color
- Change text to bold, italicize or underline text
- Change text alignment
- Change line and paragraph spacing
- Add bulleted or numbered lists.

You may also choose change font size and text color from the Note menu.

Shortcut keys to change selected text:
Ctrl + B - Bold
Ctrl + U - Underline
Ctrl + I - Italic

To move text within the same note or from one note to another note, highlight the text, move the pointer over the text, then drag the text to a new location.

To change title's font, font size and color, click on the note's menu icon and select Title > Text color ot Title > Font.▲ 


► Change notes appearance


To change the color of your note, open the note's menu and select Note > Color

To resize a note, drag an edge or corner of the note or select Note > Size and Position.
To change note's transparency, select Note > Transparency and move the slider.
Also see Notes Defaults. ▲ 


► Save a note


To avoid losing your work, save your changes manually and use AutoSave.
The app saves all changes automatically with the selected save interval, by default - 5 minutes. You can change the save interval in the JustNoteIt Preferences.

However, if you want to save a note manually, click on the Save icon that appears if there are any unsaved changes or choose Save from the Note's menu. Alternatively, you can press Command + S.

To save changes for a group of notes, highlight them in the Notes Manager and press Command + S or Control + click and select Save. ▲ 


► Save a note in txt, rtf, rtfd, and Word format


You can also save a note including graphics in rtf, rtfd, Word format or as plain text.
To save a single note in one of these formats, choose "Save as" from the Note's menu or press Alt + Command + S and choose where to save the file.

To save a group of notes as text files, highlight them in the Notes Manager and do any of the following Control + click and choose Save as or choose Notes > Save as or use the Option + Command + S shortcuts combination. ▲ 


► Save a note as pdf


You can save notes as pdf files:

1. To export a single note as pdf, press Command - P or open the Note's menu and select Print or choose Notes > Print from the app's menu.

If you want to export a group of notes, highlight them in the Notes Manager and press Command - P or Control - click and choose Print.
2. Choose the margins in points, inches, or mm
3. Click Print.

4. Then select 'Save as pdf'. ▲ 


► Print a note


You can easily print an individual note or a group of notes.
1. To print a certain note, open the Note's menu and select Print or press Command - P or choose Notes > Print.
If you want to print a group of notes, highlight them in the Notes Manager and press Command - P or Control - click and choose Print.

2. Choose the length units for margins - points, inches, or mm

3. Set top, bottom, left and right margins.
4. Click Print. ▲ 


► Notes Manager


You can view all your notes in one window, making it easy to browse and manage them.

To open the Notes Manager window, click the app's Dock icon or if the app is active, press Command - 0.

You can view and manage the list of all your notes, including locked and minimized notes, in the Notes Manager window.
To show the contents of the selected note, you may open the right sidebar by clicking the right-arrow button ( > ).

To edit and format a note, double-click the note in the notes list to open the note in its own window.

You can open several notes at once: choose the notes you want to show and click the Show button or Control - click and choose Show selected note(s).

To open all your notes at once, Control - click and choose Show All notes.

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► Sort notes


By default, the notes in the Notes Manager are sorted by Title in alphabetical order. If you want to sort them differently, click on the title of the corresponding column. Here you have several options - sort notes by Group, Priority, Date of creation, Date of modification and even by Color. ▲ 


► Organize notes


You can easily drag the notes where you want, change their size, roll up and expand notes, minimize notes to the Dock, place the most important notes on the top of all opened windows and more.

Priority levels
High priority notes always stay on top of other windows regardless of which application or window is active. To make a note float on top, you must either create a note with the high priority or change note's current priority level to the high one.

Regular priority notes behave as standard windows.

Low priority notes stick to the desktop.

As low and regular priority notes can be hidden under other opened windows, you can bring them to the top either by clicking on any visible part of a note or using the "Show" button in the Notes Manager or selecting Windows > Bring All to Front.

Hide notes
To hide a note, click the 'x' icon.

To hide a group of notes, select them in the Notes Manager and click the "Hide" button or press Command + J or select Notes -> Hide Selected Note(s) from the app's menu.

To quickly hide all of your notes, press Shift - Command - J or select Notes -> Hide All Notes.

Show notes
If you donโ€™t see your notes, select them in the Notes Manager and click Show or press Command + O.

To show all hidden notes, press Shift - Command J or select Notes > Show All Notes.

Roll up notes
If you want to save your desktop space without closing your notes, you can roll them up to display their title bars. To minimize a note, click the Minimize icon in the top right corner of the note. To show note's content, click on the Minimize icon again.
If you need to minimize a note to the task bar, click the _ button.

Minimize notes
If you want to save your desktop space without closing your notes, you can roll up your notes to display their title bars. To minimize a note, click the Minimize icon in the top right corner of the note. To show note's content, click on the Minimize icon again.
If you need to minimize a note to the Dock, click the orange - icon or press Command - M.

Change note's size
To change note's size, drag any of the noteโ€™s edge or open the note's menu.
To maximize a note, click the green + in the top-left corner. Click it again to restore its original size. Or you may choose Windows > Zoom from the top menu.

Transparency
Choose Transparency from note's menu and use the slider to change the note's transparency. ▲ 


► Quick search


If you have a long list of notes, use Quick Search to quickly find a specific note.
Type a word or phrase in the Search field, select options for the current search and press Return.
JustNoteIt shows you a list notes where the word or phrase you have typed has been found.
To limit the search, you can use different search criteria: contains, begins with, ends with, like or matches and ignore case or match case.
By default the search is performed in all columns. You can narrow your search to search a certain column. To do this, click in the Search field, then click the magnifying glass icon ๐Ÿ” and choose the corresponding column ("Note title", "Group Name", "Note Priority" "Created Date", "Modified Date" and "Note Color").

You can search the text in all your notes, including locked and minimized, to find a specific note.
Clicking any matching note, will immediately take you to that note.

If you want to repeat a recent search, click the Search field, click the magnifying glass ๐Ÿ” and choose a recent search from the Recent Searches list.

To clear the list of recent searches, click the Search field, click the magnifying glass ๐Ÿ” and choose Clear Recent Searches. Also see Clear search history on app quit.

To return to the complete notes list and clear the search result, just click the the Remove icon ร— in the Search field. ▲ 


► Delete notes


To delete a note you do not need a note anymore, open the Note's menu and select Delete. In the dialog box, click Yes to confirm.

You can also delete a note or a group of notes using the Notes Manager: highlight the notes you want to delete and press the - button.

All deleted notes are moved to the Trash, so you can easily restore them if necessary. ▲ 


► Lock a note


Click the Lock icon (white padlock) to protect your notes from accidental editing or deleding. To unlock your note, click on the 'unlock' icon.
Note: You can't edit, format, modify, print, delete, duplicate and send locked notes.
This option does not provide password protection. ▲ 


► Send notes via email


To send a single note, press Command - E or select "Send via Email" from the Note's menu.
To send several notes via email, do the following: highlight your notes in the Notes Manager window and press Command - E or Command - click and choose Send via email. ▲ 


► Backup notes


Auto-Backup

If you want automatic backups are made every time you exit the app or shut down your computer, enable the 'Create Auto-Backups' option in app's Preferences and choose the desires number of backups you want to keep. The backups will be saved in your User folder.

The format of the dated folder name is static and non-localized: YYYY-MM-DD HH-MM-SS.
Each backup folder contains a full copy of notes database including pictures.

Manual backup

To create a backup file manually, choose JustNoteIt > Manual Backup and choose the directory where you would like to save the backup. ▲ 


► Load Backup


To restore your notes from a backup file, choose JustNoteIt > Load Backup.

JustNoteIt Auto-Backups are stored in your User folder

If you want to load a backup made manually, navigate to the folder where you saved it. Select the .dat file you would like to import and click Open. ▲ 


► Trash option


All deleted notes are moved to app's Trash, where they remain until you delete them.

If you need to recover deleted notes:
1. Press Command - T or choose JustNoteIt > Trash to open the Trash.
2. Choose the note(s) you want to restore and then click the restore button or, two-finger tap anywhere in the list and select Restore from the context menu.

To close the Trash window and return to the complete notes list, press Command-T or Command-W or click the x close icon in the top left corner.

To delete a contact from the Trash:
1. Open the Trash.
2. Choose the note(s).
Then click the - button or, two-finger tap anywhere in the list and select Delete from Trash from the context menu.
Note: to open the context menu, you can use Control-click or you can use a two-finger tap.
Warning: this action cannot be undone.
To completely delete all notes, use the Empty Trash option. ▲ 


Notes Groups

► Add a new Group


You can create Groups to organize related notes together.
Note: By default, all notes are added to the Main Group.
You can create as many Groups as you need.

1. Open the Groups window
Click on the Settings icon in the top left corner in the Notes Manager or choose JustNoteIt > Groups in the top menu or press Command + G.

2. Create a new Group
Click the + button or select New Contact from the context menu or press Command-N.
Note: to open the context menu, you can use Control-click or you can use a two-finger tap.

3. Name the Group and add the description (optional).
4. Click Save. ▲ 


► Edit a Group


You can rename a group and modify its description:
1. Open the Groups window
2. Select the Group and click Edit or Control-click the Group and choose Edit group or press Command - E.
3. Modify the Name and description fields.
4. Click Save. ▲ 


► Delete a Group


1. Open the Groups window
2. Click the - button or Control-click and select Delete group.
Note: you can't delete a group if it contains any notes. The Main Group can't be deleted.

If you want to delete a group, you need to delete or move all notes from the group. ▲ 


► Change the default note group


Choose the group used as default when you create a new note using Command + N.
1. Open the Groups window
2. Put the check mark next to the Group you want to set as default. ▲ 


► Move a note into another Group


1. Open the Notes Manager window.

2. Select a note/ notes.

3. Control-click the note(s) and choose Change Group or choose Notes > Change Group in the top menu or press Command + Shift + G.

4. Select the necessary group.

5 Click Change.

Note: moving to another group does not change any notes settings ▲ 


Preferences

► Notes Defaults


Use Notes Preferences to set default options for Notes Groups.
Important: these setting will be applied to newly created notes only.

To set or change Notes preferences, click on the Preferences icon in the top left corner in the Notes Manager and choose Preferences or choose JustNoteIt > Preferences from the top menu. In addition, you may also use the Command - , shortcut.

Default Settings for Choose the Notes Group you want to set the preferences for.
Tip: To add a new Notes Group, see Add Groups.

Note's width and Note's height Set note's size in pixels:
Min width = 250 pixels, max width = 1280 pixels
Min height = 150 pixels, max height = 800 pixels

Priority
Choose one of the three priority levels - high, regular, low. See Priority levels.
Tip: Note's priority may be changed any time from the Note's menu. See Note's menu

At startup
Although having some notes appear immediately at startup is useful, too many notes appeared at the same time whether you need them to or not can make a mess and overload your desktop.
Choose how notes will be displayed at startup:
Restore notes state
Show all notes
Hide all notes
Show high priority notes
Important: you should set it for each group separately

Note title
This option allows you to decide whether you want to add a standard title for all notes in a group. The standard title may also contain the date.
If you do not want the standard title, but need to add the date, you must leave the Note title field empty and choose the date format you want to use.

Select Note Color, Title Font, Title Color, Text Font, Text Color Move the slider to set the transparency. ▲ 


► JustNoteIt Preferences


To set or change the default options for the JustNoteIt app, click on the Preferences icon in the top left corner in the Notes Manager and choose Preferences or choose JustNoteIt > Preferences from the top menu. In addition, you may also use the Command - , shortcut.

Create Auto-Backups
Select this option to set up JustNoteIt to backup your notes database automatically. If this option is enabled, you may set the Auto-Backup Capacity.

Save Search history
If you frequently search for the same items, you may want to save your search history. If this options is enables, you may set Search history capacity

Clear search history on app quit
Select this option to clear all recent searched every time you quit the app.

Auto save notes every ... minutes

By default, JustNoteIt autosaves your notes database every 5 minutes. If you want to increase the number of minutes, choose the appropriate option.
In addition, to minimize the possibility of losing your work, you may also save notes manually ▲ 


► Shortcuts


You can accomplish many BCB tasks using keyboard shortcuts.
Command-, (Command-Comma) - open JustNoteIt preferences
Command - Shift - , (Command-Shift-Comma) - open notes settings
Command - A - select all notes
Command - N - create a new note
Command - Shift - N - create a new note in the Default group
Command - Shift - D - duplicate note(s)
Shift - Command - N - change a group
Command - E - send note(s) via email
Command - O - show selected notes
Command - 0 - open/close Notes Manager window
Command - H - hide JustNoteIt
Command - Option - H - hide others
Command - M - minimize window/note
Command - G - open groups window
Command - Shift - G - change group
Shift + Command - O - show all notes
Command - J - hide selected notes
Shift + Command - J - hide all notes
Command - Backspace - delete note(s)
Command - S - save changes
Command - Option key - S - save note(s) as
Command-P - print note(s)
Command-T - open the Trash
Option-Command-E - export contacts
Ctrl + B - bold
Ctrl + U - underline
Ctrl + I - italic
Ctrl - + - increase font
Ctrl - - - decrease font
Ctrl + A - Select all
Ctrl + C - Copy
Ctrl + V - Paste
Ctrl + X - Cut
Ctrl + Z - Undo
Ctrl + Y - Redo

The Option key (โŒฅ) is located between the Control key and Command key on a typical Mac keyboard. Read more about Option key on Wikipedia. ▲ 


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